|TERMS & CONDITIONS EXHIBITION AT ACCRA MALL|
The following terms and conditions are applicable to all exhibition courts at the Accra Mall.
(a) Centre Management Promotions will have preference, above third party promotions and should it be so required, other Clients will be rescheduled.
(b) Tenant Exhibitions will have preference over exhibitions by non competitive outside Clients (but once an outside clients’ exhibition has been confirmed, it will not be cancelled to accommodate another)
1. Designated Premises
a) The Client shall be permitted to occupy (designated premises) in the Mall for the sole purpose of date.
(b) The Centre Management offices and tenant shop(s) are excluded from this contract, unless otherwise permitted.
(c) No physical alterations shall be made to structures or anything affixed to walls etc.
(d) The height restriction for the mall square shall be 2m high. All others are 2m high.
(e) Flooring of the exhibition area is compulsory as all exhibitions have to be placed on the floor.
(f) All approved brochures, banners, posters, buntings and promotional materials should be distributed (and mounted) only from the area designated to the Client.
(g) Display items may not block any shop front(s) or signage.
(a) Officers, agents, employees and tenants of the Accra Mall have the right to enter the designated premises without charge or hindrance, but not as to interfere with the exhibition (or promotion).
(a) The hiring fee shall be fully paid at least two weeks prior to the event. A 50% deposit will be made to secure the venue at the time of booking.
(b) In the event of cancellation in booking, a 25% penalty will be charged on the total fee should it be made at least 15 days before the event. A 50% refund will be given should changes be made after 15 days and before 5 days, otherwise no refund shall be made.
(c) Any postponement or changes within 5 days of the event will attract a 15% penalty.
(d) Payment for exhibitions is payable via direct Deposits into the Accra Mall account or by Certified Bank Drafts.
(a) The mall agrees to keep the existing security detail at the premises designated to the Client. However, if extra security is needed, it would be the cost of the Client.
5. Maintenance of The Center
(a) The Client shall manage and maintain the said premises (or space) and property for the duration of the function in such a manner as not to:
I. Injure the reputation of the Mall
II. Offend against any statute or regulations of the Metropolitan Authority
III. Impair in any way, any license granted or any insurance effected in respect of the premises.
(b) Any item or property of the Mall, which will be damaged, lost or taken away during the course of the event at the space hired, will be made good by the Client at the cost of replacement.
(c) The Client shall remove all additional equipment, which have been brought in by them to the premises immediately at th end of the event, failing which the Client shall pay an extra fee of GH¢50.00. The Centre shall also not be held liable for their loss or damage.
(c) When a vehicle is on display, the Client shall organize both access in and out of the Mall with the Marketing or Centre Management.
The following rules shall apply to the exhibition of a motor vehicle for safety purposes
I. Petrol tank should be one quarter (1/4) full
6. Objectional Persons
(a) The Mall reserves the right to eject any objectionable person from the premises and the Client waves any right and claims for damages or compensation by reason of the Mall exercising this right.
7. Set-Up and Technical Information
(a) The Client shall provide Management of the Mall at least 10 days before the event, all necessary information required for the set up of the venue for the event including a conceptual image or likeness of the stand to be erected with measurements, props, signage, décor etc.
(b) The Client shall be required to complete the set up of the area designated not later than 8:30 am on the first day and remove it after trading hours (9pm) on the expiry date unless otherwise stated.
8. Loss Or Damage
(a) The Mall shall not be held liable for any loss, costs, claims or breach in connection with the property of the Client or its guests including cars and their contents parked on the premises.
(b) The Mall shall not be held liable for Clients, demands, costs, actions and judgments for personal injuries resulting from any act or omission of the client, his/her agents, employees, patrons and/ or guests. The Client shall undertake to indemnify the Mall against all proceedings, claims, expenses and liabilities whatsoever that may be taken or made against or incurred by the Mall by reason of such omission.
(a) The Client shall not assign, transfer or sub-let or in any way part with the designated premises.
(a) In the event that through an act of God, or act of prohibition by government authority, fire, action of elements, civil commotion, power failure etc. beyond the control of the Mall, the Mall is prevented from giving out the premises, this shall justify a termination of the contract. The Mall shall not be subject to any liability for damage or loss suffered by the Client or others.
(a) No modification or amendment of this document shall be binding unless made in writing and signed by both parties hereto.